- January
Posted By : Mohsin Yaseen
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Campus Solution 360

1. Introduction of Campus Solution 360

This is an Outcome-Based Education (OBE) campus management solution developed in leading ERP. It can be used for both academic activities like academics, examinations, student portal, QEC, fee, transport, hostel, etc and as well as administrative activities like an accounting system, HRM, SCM, CRM, and e-commerce, etc. This is a secure web-based solution to embrace password encryption, in addition to a one-time password (OTP) user authentication. OBE based campus management solution helps to identify the bottlenecks in the planning of the educational process and enables the higher management to take the corrective actions in order to mature them. In other words, it enables the student and university to improve their education and learning levels with the help of Continuous Quality Improvement (CQI). This enables easy access to data for administrative staff to reduce their clerical work and time

This system enables the secure submission of exam result by using the concept of digital signatures so that result could not be comprised by an unauthorized user and minimize the data audit processes. This solution is developed in open source leading ERP i.e. Odoo integrated with Business Intelligence tool i.e. Jasper Server. Due to Odoo, we can offer a versatile service contract from Software-As-Service to 100 percent ownership of source code to our esteemed client.

Odoo covers all your business needs in a one-stop solution: no more interfaces between different software required. Odoo apps are perfectly integrated with each other, allowing you to fully automate your business processes. The open-source model of Odoo has allowed us to leverage thousands of developers and business experts to build hundreds of apps in just a few years. With strong technical foundations, Odoo’s framework is unique. It provides top-notch usability that scales across all apps. Usability improvements made on Odoo will automatically apply to all of our fully integrated apps. That way, Odoo evolves much faster than any other solution. The following are the available business module modules in academics, OBE and ERP.

The following are the available modules.

1.1. Academics

It supports multiple independent and parent-child campuses in a single database as well as multi-databases. Each campus can further manage multiple academic and non-academic departments, including campus and department level academic policy. At the campus level, a detailed program portfolio and course portfolio with and without OBE can be managed. In

Department level, the user can execute and manage all the academics operations as per HEC rules. The user can view/manage campus & department wide infrastructure facility, is able to offer programs twice in a year, can manage semester & class planning, can register students based on configurable HEC & university rules, can manage complete student lifecycle and much more operations. A complete and complex life cycle of student thesis is also part of this module, known as Thesis Track. Thesis Track is a completely paperless process integrated with examination and student portal. Thesis Track process will be executed by Students, PGRC, Internal Supervisors, ORIC, external Supervisors and Student Support Department. System offers major and minor level control on academics process few of them explained in below;

1.1.1. Course Registration with all constraints

1.1.2. Control Process of Student Attendances

1.1.3. Online Classes

This offers are variety of collaboration tools seamlessly integrated with LMS. Teacher can organize a online class in few click with zero administrate effort. System offers variety of popular tools which ever teacher like to work with like;

  • Zoom
  • MS Team
  • Jitsi
  • Google Meet
  • Skype

1.1.4. Student Portal

Student portal is one window operations where he can access and manage his level of operations very efficiently. Some of the features includes in Student Portal are;

  • Student Profile
  • Current Courses
  • Course Website
  • Online Classes
  • Online Exam
  • Academic Calendar
  • Course Registration
  • Reappear Course Registration
  • eMeeting
  • Gradebook and Unofficial Transcript
  • OBE Performance and PLO Transcript
  • Survey Submissions
  • Account Book
  • Personal Diary/notification board
  • ORIC
  • Student Services
    • Provisional CH Request
    • Semester Freeze Request
    • Profile Picture Change
    • Student Clearance
    • Course Review/Change Grade Application
    • Manual Grade Request etc etc
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1.1.5. Thesis Track

The thesis track is a paperless process that covers the entire thesis operations, from submission of the proposal to the result notification facilitating all academic and examination related activities. This involves all stakeholders like students, PGRC, ORIC, internal/external supervisors, QEC, Vice-Chancellor Office and examination department. Once the student thesis case initiated, the system verifies various course completion policies as per university rules and configuration.

Thesis Track – Stake Holders

The thesis track is starts from some policy configuration, Initiation & consent to start thesis track, system validates the all the rules of Course Completion for Thesis Track, PhD comprehensive assessment process, proposal submission & nomination of internal supervisor, semester wise progress report & quality feedbacks, external supervisors approval process and approvals and notification of thesis from the exam office. Below diagram will explain the process, there is number repetition in each subprocess which is explained in the next sections. paperless process that covers the entire thesis operations, from submission of the proposal to the result notification facilitating all academic and examination related activities. This involves all stakeholders like students, PGRC, ORIC, internal/external supervisors, QEC, Vice-Chancellor Office and examination department. Once the student thesis case initiated, the system verifies various course completion policies as per university rules and configuration.

Thesis Track – Process Flow
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1.1.6. eMeeting

There are two aspects of this module. First to to ensures the documentation of minutes of the meeting which can be searchable from the HEI’s knowledge base repository any time. this will main the version of multiple meetings of same topics. meeting can by any type

  • Student Teacher Meeting
  • Project Meeting
  • Board of Study
  • Syndicate etc

Second, this offers online meeting via the popular collaboration tools. This reduce the actual paper cost. Popular collaboration tools are which are integrated seamlessly;

  • Zoom
  • MS Team
  • Jitsi
  • Google Meet
  • Skype

1.2. Examination

Faculty can plan for assessment in class and defined its weightage ratio as per the campus level configurable guidelines. It can develop a dynamic question paper for each assessment based on different complexity & question types. It can also submit a quantitative assessment for each student. Examination user can execute the complete scrutiny and notification related process to post final grades and much more. This module also offers the digital signature to minimize the use of paper, scrutiny process and all the exam-related audit constraints. Below is the state transition diagram of the result, this shows the complete flow of result from all the perspectives;

State Transition Diagram of Result Status

Below diagram shows the same result status flow in a semster timeline.

Semester Time Line

1.2.1. Online Exam with Real-Time Remote Surveillance in a Secured End User Consoles

The module of online examination offers the conduction of timed, supervised, and mandatory degree assessments & evaluations in a completely secured, paperless, and online & virtual environment.  This allows the evaluators/teachers to plan the online assessments and questions in a perfectly easy-to-manage environment. It allows planning of multiple assessments like quizzes, final and mid-term exams, etc. and in addition to that, questions of multiple types i.e. MCQs, Long & Short, etc., can be planned. To make the whole process fair, transparent, and free cheating & malpractices, the system is installed with a highly robust real-time surveillance and authentication system.  The real-time surveillance includes the secured console rules, facial & credential authentication.  The system is seamlessly integrated with the existing campus management system.

For detail working of online exam with real time surveillance + secure end terminal of our product, see the below video developed by a esteemed faculty member of Punjab University Mr. Asim Amjad.

Mr. Asim Ajmad has developed more videos for this product which can viewed on his YouTube channel. Assessment Planning 

The authorized user which may be a teacher or instructor can plan the online assessment within the system. The authorized user can add fundamental details like assessment types, sequences, duration, and deadline. The exam will be conducted within the assigned deadline and duration. Question Planning 

The system allows the user to plan the questions against each of the online assessments. The system offers vast options for question planning. The instructor can plan questions of various types i.e. Multiple-choice questions, Short Answers, True and False, etc., while in addition to that, the system allows the user (teacher/instructor) to set the answer format.  The teacher/instructor can set the deadline and duration of the exam. The system runs an automatic timer aligned with the selected duration. The teacher can select multiple answer types that allow the student to submit the answer in attachments as well. Secured Console Rules (SCR)

The feature of the module is that the whole activity of assessment is conducted in a completely secured environment which prevents the whole process from malpractices and discrepancies. The SCR turns any computer temporarily into a secure workstation. It restricts the resources of the User Console based on the configured rules in the database. In general following features will be achieved;

  • Disable all the windows services/application
  • Disable all the clipboard features like Copy/Cut/Paste
  • Only allows the configured application like Calculator or AutoCAD
  • Block all other collaborations for external assistance
  • Restrict the document’s type for uploading the assignment

The degree of Restriction can be configured as per the HEI policy. The following Rules can be configured for any HEI.

  • In the General pane you’ll find basic settings like the URL which SEB opens and the passwords to open a config file for editing and to quit/restart SEB. When first time using SEB, you might only have to change these general settings, as the default values for all other settings should reflect the more “secure” option. Detail of rules are Start URL, Administrator password, Confirm administrator password, Allow user to quit SEB, Ignore exit keys, Quit/unlock password, and Exit sequence.
  • Config File contains details about encryption of the SEB .seb configuration files plus all functions to deal with the opening, saving, reverting, duplicating and applying settings. These commands can also be accessed in the menu bar above the tab bar. Settings in Config File section are: Use SEB settings file for … starting an exam, Use SEB settings file for … configuring a client:, Allow to open preferences window on client (Mac only):, Choose identity to be used for encrypting SEB settings file, Use old asymmetric-only encryption (for SEB < 2.2), Settings password:, Confirm settings password, Open Settings, Save Settings (As…), Revert Settings to and Use Current Settings to.
  • User Interface contains general SEB user interface settings. Some of the settings in this section are: Use browser window, Use full screen mode, Touch optimized, Main browser window size and position, Browser Window Toolbar, SEB taskbar/dock, Audio Controls, Spell Checker.
  • Browser all detail settings for the built-in SEB web browser. Settings in the browser pane are: Links requesting to be opened in a new browser window, Block when directing to a different server, New browser window size, New browser window horizontal positioning, Block when directing to a different server: Browser Security, User Agent Settings,
  • Down/Uploads refers to file downloads and uploads. Details of rules are: Allow downloading and uploading files, Save downloaded files to, Choose file to upload, Download and open PDF files instead of displaying them inline (Mac only), Allow using Acrobat Reader PDF plugin (insecure), Download and open SEB config files.
  • Exam handles the connection to exam systems and exam specific settings. Some of the rules that can be configured in this section of SEB are: Use Browser Exam Key (send in HTTP header), Browser Exam Key, Link to quit SEB after exam, Ask user to confirm quitting, Back to Start button, Title/tool tip text for the Back to Start button, Protect Back to Start button with the quit/restart password.
  • Application is for handling permitted and prohibited processes. Details of rules are: Allow switching to third party applications (Mac only), Allow Flash to switch to full screen mode (Mac only), Click +/- to add/remove permitted process , Choose Application, Selected Process details, Prohibited Processes Section.
  • Additional Resources is for adding webpages, websites or documents which can be opened during the exam. Following rules can be configured in this pane: Hierarchical list of resource items, Selected Resource, Appearance, Activation, and Behavior.
  • Network about the URL filter, certificates and proxies. Details of rules configured in this pane are: Activate URL filtering, Filter also embedded content. Format for a filter expression in the non-regex format.
  • Security contains detail settings about how SEB locks down security relevant system features. Security pane has the following set of rules: SEB Service policy, Allow SEB to run inside virtual machine, Enable screen capture / Print Screen, Allow remote session/screen sharing, Use private clipboard, Enable logging, Kiosk mode,
  • Registry allows to control options in the Windows Security Screen invoked by Ctrl-Alt-Del and an option when using VMware Horizon View while SEB is running. Registry pane allows following set of configurations: Enable Switch User, Enable Lock this computer, Enable Change a password, Enable Start Task Manager, Enable Log off, Enable Shut down, Enable Ease of Access, Enable VMware Client Shade.
  • Hooked Keys controls blocking key and mouse commands. Special Keys, Enable Right Mouse, Enable PrintScreen, Enable Alt-MousewheelFunction Keys are some of the key rules that can be configured in this section. Facial Recognition (Coming Soon)

The system will be offering additional authentication by securing the candidate’s facial recognition. It will be a fully automated identity verification feature. Before the initiation of the exam, the candidate or the student will have to go through the facial recognition process. Figure 2 describes the activities of this module to reveal the authentication result. Passive Surveillance (Coming Soon)

The system will offer passive surveillance which includes real-time screenshots and video recording of the candidate who has appeared in online exams. The screenshots and videos of the candidate will be stored in external storage which will be accessible to the authorized user only. Active Surveillance

We are currently working to add an active surveillance feature to this module. In active surveillance, the candidate will be monitored by the system in real time through the popular collaboration tools like Zoom, MS Team, Jitsi, Google Meet and Skype . A invigilator of class or Class teacher have dedicated control panel were he/she can block any student interimly or permanent basis as penalty. In Future, The system will be based on AI and image processing. The gestures of the candidate will be recorded with camera and any restricted move by the candidate during the exam activity will alarmed abruptly. The feature will also be used to detect any instances of possible fraud. It can whether there’s another person in the room or the candidate is using any source of communication. It will prevent the candidate from using any helping material or external source for help during the exam activity. It will make the system a virtual examination hall with effective and robust surveillance.

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1.3. Outcome-Based Education (OBE) & Taxonomies

Implementing and managing the educational philosophy is one of the leading challenges of today’s educational industry. Under the general guidelines of competency-based education, mastery learning and different flavor of taxonomies. This solution offers to completely analyze, design, execute and improve all the relevant attributes of OBE. OBE attributes are a vision, mission, program portfolio, Scheme of Study, Course Portfolio, Student, Assessment, Quantitative and Qualitative assessments, Industry Demands, Surveys, Alumni and much more. Both, OBE and Non-OBE programs in a department can be launched and operated independently and simultaneously is one of the prominent feature of this system. It supports a complete CQI Life Cycle in this system within a paperless environment.

OBE Process Group in EDU Campus Solution by ESSL KICS. http://kics.edu.pk/essl/product-lines/edu_campus/
EDU CAMPUS- OBE Process Group
OBE Process Flow in EDU Campus Solution by ESSL KICS.
EDU CAMPUS- OBE Process Flow
OBE Model Hierarchy Of Outcome EDU Campus Solution by ESSL KICS.
EDU CAMPUS – Model Hierarchy of Outcome
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1.4. Student Portal

Student portal is a complete online portal, where a student can access and request any type of relevant information. For example, the student can manage his public profile, can chat within the system with other students & faculty members, can register in the regular subject under the predefined rules of HEC and the University, can view the timetable of registered classes, are able to view his attendance in a class, can access the subject website for course contents, reference Books, helping material and learning outcome etc, can view his Grade Book, can review his OBE performance including the PLO Transcript and Dues & scholarship related details. In student services section, the student can initiate a number of student services and view the status from online student portal.

1.5. Dues Management

The Fee module offers to plan, execute, manage and reconcile all the direct and indirect academic income from the student. This system supports all the real-time integration for Fee Receipt Reconciliation with Pakistani Banks, especially HBL. Banking real-time reconciliation channels are Branch Less Mobile Banking, Internet Banking, Direct Transfer and Internet Payment Gateway. This system also supports fast Barcode based reconciliation. The user can manage the complete profile of Donor in the case of scholarship and cannot only enter the scholarship statement but can also reconcile with the student receipts on the fly. Other receipts related student services, Hostel and Transport are also linked with Dues and Student Portal.

1.5.1. Fee Structure

The system provides the facility to generate fee structure of various types. It facilitates the generation of separate challan for transportation and accommodations. The charges for student services are calculated based on service type which are configured as per university rules. It facilitates the users to generate fee challans either semester wise or credit hour wise and it has ability to generate semester wise challan separately for each degree level. It provides the facility to generate fee challans for every semester type i-e regular or summer. It allows the concerned user to generate fee challan based on admission year and semester sequence wise. It has ability to generate the fine challans automatically if the fee liabilities aren’t paid within the due date. It automatically calculates the amount of fine challan either by day wise, or percentage wise or fixed amount (As per university’s policy).  The system keeps track of all the liabilities either at student end or institution end. The student will not pass through the clearance process if the liabilities are not paid.

1.5.2. Installment Plan

The system provides the facility to generate the installments of fee. Each installment challan will have a different due date which can be mentioned as per authority’s policy, which might reduce or eliminate the need to take on debt.

1.5.3. Discount on Challan

The system provides the facility to generate discount on challans for students as per HEI’s policy. It automatically reconciles the discounted amount. As per university’s policy, the system allows to avail discount facilities only when the fee challan is not paid.

1.5.4. Scholarship and Loan

The system provides the facility of handling the loans and scholarships of the students.The system perfectly reconciles the amount of loan and scholarship with the non-paid challan of the student. The system keeps the logs and records of each and every process.

1.6. Quality Enhancement Cell (QEC)

QEC module works under the plan, do, act, and check as per the framework of ISO-9001 and it is made with true spirit and vision of self-assisting the Higher education institutions HEI’s to compliance with the quality framework of HEI syndicate and boards, Higher Education Commission (HEC) and Accreditation bodies such as Pakistan Engineering Council (PEC). As illustrated in the figure, the system offers to define a number of main quality and sub-quality objectives, Conventional indicators such as grading scheme, attendance, etc.  and Internationally standardized OBE-based indicators such as PEO, PLO, CLO, and Taxonomy. The system has a robust analytical system and has the ability to produce 90+ reports.  The manpower-based analysis can be done on the reports to inspect and to make the plan of actions as per the results.

There are number of surveys which are configured in the system such as,

  • Course and Teacher Evaluation by the student.
  • Postgraduate thesis evaluation
  • Exit Survey
  • Alumni Survey
  • Employer Survey
  • Annual feedback by the employer
  • Instructor Survey
  • Course Evaluation by Teacher

Using the quantitative and qualitative reporting of this system and other tools like surveys, QEC can suggest different improvement parameters under the guidelines of accreditation institution and industry demands. The quantitative survey results can be fetched in number of formats which includes Pie Charts, PDF reports etc.

1.6.1. Continuous Quality Improvement

The feature entertains the activity of CQI incident smartly and paperless-ly by gathering all the stakeholders at one common platform. The feature allows the CQI incident to be created on configured main quality objectives which are PEO, PLO, Curriculum and learning process, Faculty and staff support etc. The CQI incident application will pass through different phases which are actions taken, implementation and final review until it gets finalized and closed.

1.7. Hostel Management

Like in the academics module, the user can define a complete infrastructure of academics facilities available on campus. Similarly, this module allows to define and manage n-level of hierarchical residential facilities. Hostel users can manage all the operations including single and batch level allocation, reallocations and deallocations of students. This module is integrated with student portal, dues, and clearance system.

1.8. Transport Management

This module extends the features of the ERP built-in module i.e. Vehicle Management System (VMS). VMS allows all the basic features of transport maintenance and operations. In addition, the transport module offers monthly allocation and deallocation of students, manage transports N level of hierarchical routes, and student dues. This module is integrated with student portal, dues, and clearance system.

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1.9. Human Resource Management (HRM)

It will centralize all your HR information and allow you to successfully manage your employees, integrated with EDU Campus. Oversee all important information for each department at a glance. Restrict visibility of sensitive information to just HR managers, or make other information public for all employees to see such as employee directory. Receive alerts for any new leave requests, allocation requests, applications, appraisals, and more. Main features of HRM are track time & attendance, Leave management, streamlined expense management, employee evaluation made easy, recruit top talents, complete payroll system integrated with accounts. Salient features of HRM are;
• You can satisfy each one of your HR needs by a specific app that you activate on demand and all information are stored in the cloud.
• You can view your company address book to oversee all the important information.
• You can manage employee contracts and get alerts when they have to be renewed.
• Post job offers and keeps track of each application received. Follow applicants in your recruitment process with the smart kanban view.
• Interact with your colleagues in real-time with live chat. This feature is great for big offices, for companies with multiple offices and even for some employees
• Keep track of the time spent by project, client or tasks. It’s easy to see the statistics, to record timesheets and to check the attendance of each employee.
• One of many benefits of this app is that you can keep track of the vacation days taken by each employee.
• Set up appraisal plans and/or surveys for your employees and watch their evolution. Define steps for interviews and Odoo will notify managers or subordinates automatically
• Inspire achievement with challenges, goals and rewards. Design your targets and define clear objectives and provide real-time feedback and tangible results.

Human Resource Management Salient Features

1.9.1. Automation of Public Sector Payroll

Software can support thousands of employees very smoothly. These employees are offered different contracts like Regular (BPS), Tenure Track System (TTS), Tenured, Contract Scale Based, and Contract Lump sum. Different types of dynamic Salary rules can be configured with which different combinations makes the salary structure of a contract. With the automation of the Salary Section, the whole cumbersome and complex procedure of a Public Sector Payroll is now paperless and stress-free.

For the automation of the Salary Section, the system integrates all the relevant departments, which are: Establishment Office

One of the key features of the software is that it can be used for recruiting the employees and then profiling them. With the profile management of the employee, the system allows restricting visibility of sensitive information to just HR managers or makes other information public for all employees to see such as an employee directory. They can also manage the Contract of the employee, promote/demote an employee, and transfer them. Also, the system maintains employee transfer history. With the feasibility of Duty Status, they can implement different rules for Salary Computation depending upon the duty status of an employee. They can apply Salary Fixations for all the salary rules to the specific employee(s) and Subscription-based allowances and deductions can also be applied.

Employees can also print their Service Book, Duplicate bills and Salary slips. This department is integrated with Salary-Section. Transport office

The software can allocate different types of vehicles to its employees. It can be Bus, Van or a School bus. Each will have its own changes. The Charges can also be configured on Employee Scale. This department is also integrated with Salary-Section. Estate Office

The software can manage Profiling for the Buildings. The buildings can be Residential or Commercials. It can allocate Residential Buildings and as well as Commercial Buildings. The charges/rent of the residential buildings can be configured on the Scale of the employee or it can be set at fixed rate. The system allows both configurations. The system also maintains the history of the allocation/de-allocation of buildings. This department is also integrated with Salary-Section. PD Office

With this software, you can manage Monthly Billings of Utility Bills like Electricity, Sui Gas, and Water. All the calculations of the bills are computed on the industry standards, like Electricity bills are calculated on LESCO standards and Sui Gas bills are calculated on SNGPL standards and as per the guidelines set by the Syndicate of the University. For Example, for Sui Gas Bills, GCV Values can be pre-set along with Constant Divider. The system also facilitates, Arear management in billing and discount management. Monthly Bills can be emailed to the employees and the employee also have a self-service portal from where the employee can print duplicate bills. This department is also integrated with Salary-Section. Salary-Section

The Software facilitates the Salary Computation of Employees by following the guidelines from Govt Sector Payroll, Syndicate, and HEC, based on multiple dynamic rules. One of our clients is using as many as 60 plus rules dynamically, for the computation of their Employee’s Salary. Some of the rules are as under:

Basic Pay, Gross, Net, Personal Pay, Senior Post Allowance, House Rent Allowance, Conveyance Allowance, Entertainment Allowance, Medical Allowance, Adhoc Relief Allowance – 2016, Adhoc Relief Allowance – 2017, Adhoc Relief Allowance – 2018, Adhoc Relief Allowance – 2019, Health Allowance, Non-Practicing Allowance, Social Security Benefit, Integrated Allowance, Disable Allowance, Petrol Allowance, Disturbance/Special Allowance, Stenographer Pay, Qualification Allowance, VC Allowance, Warden Allowance, Chairman Allowance, Campus Coordinator Allowance, Better Incentive Pay, Group Insurance, G.P.F Subscription, Benevolent Fund, Income Tax, Trade/Professional Tax, Recovery of Motorcycle Advances, Recovery of Car Advances, Recovery of GPF Advance, Recovery of House Building Advances, Recovery of Eid Advances, House Rent, Electricity Charges, Sui Gar Charges, Water Charges, School Bus/Employee Bus/APV Charges, Teaching Staff Association Fund, Administrative Staff Association Fund, Technical Staff Association Fund, Ministerial Staff Association Fund and Supporting Staff Association Fund.

The above rules are dynamically used to create different salary structures for different Contract types. Each Salary Rule is integrated with his prerequisite section’s working in a paperless way. System Support the fixation and subscription-based calculation integrated with Advance and Recovery (GPF, Eid, Bicycle, Bike, Car and House), Salary Adjustment case (Arrears and Difference of Pay), Income Tax chart, BPS chart, Association Funds (TSA, ASA, etc) and contribution registers (GPF).

All the above actions are performed in a paperless manner and are managed through workflows. The below figure will give you a glace of the business flow of the automation of the system.

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1.10. Double Accounting System

Instantly create invoices and send them with just a click. No need to print them. The module can send them to you by email or regular mail. This accounting module is connected with all modules such as sale, purchase, inventory, student dues, and HRM. This way, recording vendor(s) bills are also super quick. Set a vendor, select the purchase order and fills in everything for you automatically. There are from legal statements to executive summaries, they are fast and dynamic. Of course, it is mobile too. You can use it to check your accounts on the go. Salient features are;

  • A come double accounting solution for all sizes of businesses with complete features.
  • With this solution, your accounting team can work with customers and Suppliers in a much better way.
  • Can add the more addons/features anytime which are asset management, integrated analytic accounting for budgeting, multiple company’s consolidations.
  • You can record transactions quickly and can store all financial entries in a single place. The graphical user interface (GUI) is designed with consideration of high productivity.
  • An accountant can import the bank statements, get reconcile in a few clicks and prepare the payment orders. This will produce the latest business numbers to share your team.
  • Sharing invoices with your customers and suppliers over email and online portal. It can also receive the online payment.
  • An accountant can produce invoices automatically from different sources like sales orders, purchase orders or delivery orders, etc.
  • It posts the accounting entries of real-time inventory evaluation and provides the control on supplier invoices generated from the purchase order.
  • Integrate your analytic accounting operations with timesheets, projects, invoices, expenses, etc.
  • It provides the customizable and dynamic dashboards to analyze the financial entries with drill-up, drill-down, drill-across and filter features.
Accounting Salient Features

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1.11. Supply Chain Management

Simplify your whole supply chain management back with the double-entry system. This SCM supports native accuracy & real-time control, flexibility, scalability & easy tracking and cost minimization & fulfilment times optimization. SCM includes procurement, warehouse, production-related operations.

Salient features of Purchase Management systems are;

  • Automate procurement propositions, launch requests for quotations, track purchase orders, manage suppliers’ information, control product receivals and check suppliers’ invoices – you can do all that and much more with our purchase management system
  • On a single click, you can send the purchase order to your supplier. You can view the status of the product received and invoices generated from the purchase order.
  • By creating the purchase requisition, you can get and compare the quotations from your supplier. Send the purchase order easily by choosing the best offer. Use reporting to analyze the quality of your suppliers afterwards.
  • For strong traceability on the negotiation or managing the issue of after-sales services, you can integrate all the discussion into purchase order from suppliers.
  • It will generate the real-time accounting entries for right inventory valuation by using the costing methods of FIFO, LIFO, standard price or average price.
  • For smarter purchase decisions you can import the pricelist of the supplier based on promotions, quantities and special contract conditions.
  • No product or order is left out; inventory control allows you to manage back orders, refunds, product receivals and quality control.
    Its flexible reporting offers you real statistics on your supplier performance like delay in deliveries, negotiated discounts, purchased quantities etc.
Salient Features of Purchase Management System

Salient Features of Warehouse Management System are;

  • The double entry inventory system automates transactions, get complete traceability on all operations, decrease your process times and reduce your stock levels.
  • A very simple user interface, full traceability (from customer to supplier, not limited to your warehouse), detailed reporting (e.g. inventory valuation on manufacturing counterparts’ locations) are a major benefit.
  • It optimizes the planning and allows to schedule the jobs to minimize the processing time, using the features of your own logistic rules which are push rules, pull rules, make-to-order, minimum stock rules, etc.
  • Using your own routing rules, you can schedule your picking, packing, receptions and stock moves automatically.
  • Keep an eye on all your stock by tracing all your old past and future inventory transactions.
  • You can get a clear view of a product or shipment by exploring through the upstream and downstream traceability flows.
  • You can set up the lowest stock rules to have automatic purchase orders, with the right quantities computed to get to the required level as specified.
  • Its fully integrated with sales, purchases and double accounting system which leads to precise procurements.
  • Its offer a multi-warehouse management system which manages your internal, external, customers, supplier or manufactures locations.
  • Design custom dashboards to find out your warehouse efficiency at a glance.
Warehouse Salient Features
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1.12.Customer Relationship Management (CRM)

The generic odoo Customer Relationship Management module enables a group of people to intelligently and efficiently manage leads, opportunities, meeting, phone calls etc. It manages key tasks such as communication, identification, prioritization, assignment, resolution, and notification. Odoo ensures that all cases are successfully tracked by users, customers, and suppliers. It can automatically send reminders, escalate the request, trigger specific methods and lots of other actions based on your own enterprise rules. The greatest thing about this system is that users do not need to do anything special. They can just send an email to the request tracker. Odoo will take care of thanking them for their message, automatically routing it to the appropriate staff, and make sure all future correspondence gets to the right place. Salient features are;

  • You can manage your sales funnel with a fast and efficient way by attracting leads, following-up on phone calls and meetings.
  • You can quickly visualize your next actions, new conversation, leading opportunities and expected income while working with your sales funnel you.
  • It is a great management solution for all size of businesses to boost your sales.
  • It will gain insights from social platforms such as LinkedIn, Twitter or Facebook to find prospects easily and automatically load their contact data into your address book and bring social intelligence to your sales process.
  • Your incoming emails will convert into creating leads automatically, which helps to analyze these efficiently, evaluate and compare the performances by campaign, department, channel or sales team.
  • From any opportunity like emails, phone calls, internal notes, meetings and quotations, you can manage all the conversation of the customer through working with your email.
  • The interested sale officer will get alert on the fly on the creation of any lead. This lead will be routed to the right sales team.
  • The calendar view shows your and your colleagues’ agenda in one calendar interface. Using this calendar view, the sales manager can see the workings of his team to schedule certain tasks. You can also schedule your phone calls and meetings using this integrated calendar in a very quick manner.
  • Use our marketing campaigns to automate the lead acquisition, follow-ups and promotions.
  • Customize your sales cycle by configuring sales stages that perfectly fit your sales approach. Control statistics to get accurate forecasts to improve your sales performance at every stage of your customer relationship.
  • Design custom dashboards to get a picture of your business at a glance.
Sales Salient Features

Salient features of live chat and emails are;

  • Odoo offers you online chat with customers and website visitors in real time. No need for special chat server, everything is done directly on your website.
  • Provide your visitors with information in a fast and simple way
  • With Odoo’s software you can chat with your customers online – no need for long emails and phone calls.
  • Odoo’s mailing software allows you to easily send mass mailings to your leads, opportunities and customers.
  • Import a database of prospects or filter on existing leads, opportunities and lists of customers in no time at all
  • Setup several email servers with their own IP/domains to optimize opening rates
  • Get real time statistics on the performance of campaigns to improve your conversion rate. Track emails sent, received, opened and answered.
  • Improve the way your users communicate with access to mass mailing features from every Odoo app
  • Send templates of emails from CRM opportunities; select leads based on marketing segments; send job offers and automate answers to applicants; reuse email template in lead automation marketing campaigns.
  • Answers to your emails appear automatically in the history of every document with the social network module.
  • Odoo handles bounced emails efficiently, flags erroneous leads accordingly and gives you statistics on the quality of your leads.
  • You can also give a one-click mass mailing feature to other users on their own prospects or documents.
  • The chatter feature allows you to communicate with your customers more quickly and efficiently. Documents are created automatically (leads, opportunities, tasks, etc) based on answers to your mass mailing campaigns.
  • Track statistics per campaign: bounce rates, sent mails, best content, etc. Clear and structured dashboards give you a direct overview of your campaign performance.
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1.13. Technology Stack

Below is the complete technology stack which will be deployed in each implementation. This stack includes;

  • Business Application Server: Odoo v8
  • Database: PostgreSQL 11
  • Business Intelligence: Jasper Server 6.2
  • Load Balance: NGinX 1.15
  • Web Application Firewall: MoD Security 3.0 with OWASP Core Rule Set
  • Cloud Flare Unmetered Mitigation of DDoS, SSL certificate
  • Integration with other portals: XML-RPC
Implementation Technology Stack
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1.14. Reports in Campus Solution 360

1.14.1. Copyrights – KICS

The document contains confidential information proprietary to KICS and may not be reproduced, copied or used for purposes other than its intended use without the prior written consent of KICS. The information in the document is subject to change without notice. Please note that if you knowingly do any activity against the above is infringing, you may be liable to KICS for certain costs and damages. http://www.kics.edu.pk

Serial No.Report NameModule
1Study Scheme ReportAcademics
2Mapping PEOs to PLOsOBE + Academics
3Map Courses to PLOOBE + Academics
4PLO Summarized MappingOBE + Academics
5Time Table Program WiseAcademics
6Time Table (Day Wise)Academics
7Time Table (Room Wise)Academics
8All Subject Course OutlineOBE + Academics
9Section Course OutlineOBE + Academics
10Taxonomy Detailed MappingOBE + Academics
11Taxonomy Summarized MappingOBE + Academics
12Subject Registration ReportAcademics
13Student Course registration reportAcademics
14Class Acknowledgment ReportAcademics
15Class Attendance SheetAcademics
16Attendance Report (Student wise)Academics
17Attendance Report (teacher wise)Academics
18Attendance Submission StatusAcademics
19i) Cohort CLO Attainment Report (Student wise)

ii) Cohort CLO Attainment Report
OBE+ Academics
20i) Cohort PLO Attainment Report (Student wise)

ii) Cohort PLO Attainment Report
OBE+ Academics
21PEO Attainment ReportOBE+ Academics
22i) Student CLO Attainment (Single Student)

ii) Student CLO Attainment
OBE + Academics
23i) Student PLO Attainment (All Semester)

ii) Student PLO Attainment (Semester wise)

iii) Student PLO Attainment (Class wise)

iv) Student PLO Attainment (Single Student)
OBE+ Academics
24PLO transcriptOBE+ Academics
25i) Taxonomy Detailed Attainment (Single Student)

ii) Taxonomy Detailed Attainment
OBE + Academics
26i) Taxonomy Summarized Attainment (Single Student)

ii) Taxonomy Summarized Attainment
OBE + Academics
27CQI ProcessOBE + Academics
28i) All Class Result Sheets

ii) Class Result sheet
29Department Display ReportAcademics
30Result ScrutinyExamination
31Result NotificationExamination
32Result Status Report (Teacher wise)Academics
33Result Status Report (Student wise)Academics
34Grade SheetExamination
35Grade Sheet SummaryExamination
36Semester End Summary- course wiseAcademics
37Unofficial DMCExamination
38DMC Single Column (Official)Examination
39DMC Two Column (Official)Examination
40Grade Change FormExamination
41Student Academic AuditAcademics
42Exam GazetteExamination
43Survey ResultQEC
44Survey Submission StatusQEC
45i) Survey Analytics Report (Campus wise)

ii) Survey Analytics Report (Class wise)

iii) Survey Analytics Report (Department wise)

iv) Survey Analytics Report (Faculty wise)

v) Survey Analytics Report (Program offer wise)

vi) Survey Analytics Report (Question wise)

vii) Survey Analytics Report (Semester wise)
46Student Fee ChallanDues
47i) Student Fee Register (Campus wise)
Student Fee

ii) Register (Department wise)
48i) Defaulter List (Campus wise)

ii) Defaulter List (Department wise)
49Student Dues StatusDues
50Student Dues SummaryDues
51HEC Student StrengthAcademics
52Student FileAcademics
53HEC Faculty RegisterAcademics
54Faculty ResumeAcademics
55Faculty Workload ReportAcademics
56Laboratory Workload ReportAcademics
57Contact Us (ERP)Academics
58Admission CancelAcademics
59Admission Cancel NotificationAcademics
60Equivalence ReportAcademics
61Employee Register ListHRM (Establishment Office)
62Employee Service BookHRM (Establishment Office)
63Employee Budgetary - Strength Department WiseHRM (Establishment Office)
64Employee Budgetary - Strength Faculty Designation WiseHRM (Establishment Office)
65Employee Budgetary - Strength Scale WiseHRM (Establishment Office)
66Department Employee Type Strength ReportHRM (Establishment Office)
67Department Contract Type Strength ReportHRM (Establishment Office)
68Designation Employee Type Strength ReportHRM (Establishment Office)
69Designation Contract Type Strength ReportHRM (Establishment Office)
70House Allotment Status ReportHRM (Estate office)
71House Allotment HistoryHRM (Estate office)
72Residence Details – Employee CountHRM (Estate office)
73Residence LetterHRM (Estate office)
74Empty Bill Sheet (Sui Gas)PD Office – Utilities
75Empty Bill Sheet (Electricity Gas)PD Office – Utilities
76Monthly BillPD Office – Utilities
77Sui Gas Preview ReportPD Office – Utilities
78Electricity Preview ReportPD Office – Utilities
79Employee BillPD Office – Utilities
80Yearly Bill RecoveryPD Office – Utilities
81Complaint Certificate ReportPD Office – Utilities
82Transport Charges ReportTransport Office
83Monthly Transport BillTransport Office
84Transport Status ReportTransport Office
85Yearly Recovery TransportsTransport Office
86Employee Salary SlipTreasurer Office - Salary Section
87Loan Preview ReportTreasurer Office - Salary Section
88Non-Practicing Allowance AgreementTreasurer Office - Salary Section
89Salary Adjustment of EmployeeTreasurer Office - Salary Section
90Income Tax CertificateTreasurer Office - Salary Section
91Income Tax Return of Employees for FBRTreasurer Office - Salary Section
92i) Campus Wise Hostel Allotment

ii) Hostel Comments Report

iii) Hostel Strength Report

iv) Hostel Room Remaining Capacity Report

iv) Hostel Resident Certificate
93Thesis track of Single StudentORIC
94i) List of thesis case (approved synopsis)

ii) List of thesis case (In progress)

iii) List of thesis case (Comprehensive Completed)

iv) List of thesis case (Nomination of External Examiners)
95PEV WorksheetPEC Accreditation Automation
96PEV Report and SummaryPEC Accreditation Automation
97AMC EvaluationPEC Accreditation Automation
98EAB RecommendationsPEC Accreditation Automation
99PEV ListPEC Accreditation Automation
100PEC Accreditation StatusPEC Accreditation Automation
101PEC Accreditation Summary (Zone wise)PEC Accreditation Automation
102Rejoinder reportPEC Accreditation Automation

1.15. Successful Implementations 

Click here to see the implementations https://kics.edu.pk/essl/implementations/

1.16. OBE Accreditation by PEC

Click here to see the OBE Accreditation by PEC https://kics.edu.pk/essl/obe-accreditations-by-pec/


For Contact

Email: [email protected] | [email protected]
Office: +92 42 99250245 Ext: 842 | +92 42 99250264
Cell: +92 334 9069919
Skype: myasinr
Address: ESSL (Fomally UMS Lab), KICS, UET Lahore, G.T. Road, Lahore, Pakistan
Hours: 9:00 AM – 5:00 PM (GMT +5)
Working Days: Monday – Friday